Studio, before
The booking, the contract, and the deposit live in Studio. CallBoard picks the engagement up from there — and Studio subscribers can add CallBoard essentials as a bundle instead of a second full subscription.
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Reminiscent Chronicles · CallBoard
The production day, under control before it starts.
CallBoard is the command center for shoot days: scheduling that thinks in blocks, call sheets people actually receive, talent intake that signs its own releases, and a live board that tells you who's confirmed, who's fed, and who's still on the highway.
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Harbor Light Gala — Shoot daySat · Jun 14
72°F clear eveningGolden hour 7:41 PMSunset 8:24 PMCrew call 3:00 PM
3:00 PMCrew call & load-inDock B — freight elevatorDone
4:30 PMBallroom establishing + detailsChandelier rig on dimmerNow
6:00 PMGuest arrivals — two-cameraCam B roams the lobbyNext
WGWhit GraysonDirectorConfirmedOn set
MOMarisol OrtegaCam BEn-routeArrived
DKDev KapoorAudioConfirmed
✓ Talent signed release · Avery Lane · 4:12 PM
Scheduling · Call sheets
Smart blocks in. Chaos out.
Build the day from scheduling blocks that know their capacity, their talent, and their dependencies. Then publish a call sheet that's genuinely printable — clean on paper, correct on a phone, and always the current version, because there's only one source of truth.
- Smart-block scheduling with capacity guards — overbook a slot and CallBoard pushes back before your talent does.
- Printable call sheets generated from the schedule itself, not re-typed into a document that drifts.
- Broadcast updates by email with calendar attachments, so "check the new call time" is one send, not forty texts.
- Makeup-date engine for reschedules that respects capacity instead of silently double-booking it.
Talent intake · Releases
Talent-first links. No logins. No excuses.
Talent onboarding runs through project-branded links that work in any browser — no account creation, no app download, no password reset at 11 p.m. Intake forms adapt to the production, releases collect e-signatures with an audit trail, and guardian-consent flows handle minors properly.
- Project-branded intake — every link carries the production's look, so talent knows it's legitimate.
- E-sign model releases captured with a full audit trail, filed against the person and the production.
- Guardian consent for minors as a built-in flow, not an email attachment you hope comes back.
- Dietary & logistics profiles collected once and surfaced on the day — catering that works is a wrap gift to yourself.
Day-of operations
A live board, not a laminated hope
On the day, CallBoard becomes the room's shared brain: responsibilities assigned and checked off in real time, arrivals verified, and an AI assist that can brief anyone on the day's state — with personal information redacted server-side before any model ever sees it.
- Real-time responsibilities — who owns what, verified as it happens, visible to the whole team.
- Arrival & status verification so "is she here yet?" is a glance, not a group chat.
- Project-aware AI day briefs that summarize the schedule and open items — PII is redacted server-side before the model is called.
- Archive-on-wrap — when the production closes, its records file themselves for the retrieval question you'll get in eight months.
Why CallBoard
Choose your lens
The film-industry planning suites are excellent at pre-production paperwork. CallBoard is optimized for something narrower and harder: the speed of the day itself. Pick the comparison that matches your current setup.
| With CallBoard | Production-office suites, as a category | |
|---|---|---|
| Center of gravity | The floor, on the day — check-ins, task verification, and schedule shifts done standing up, on a phone, in seconds. | The production office — deep pre-production paperwork, often heavier than a shoot-day crew needs live. |
| Talent experience | Branded links that just open: intake, releases, updates — no accounts, no app installs. | Frequently account-based; every login you require is a no-show you risk. |
| The business around it | Lives in the Chronicles family — the client you booked in Studio is the production you're running, and wrap flows to review. | Standalone; the CRM and delivery sides live in other systems. |
| Minors on set | Guardian consent is a built-in flow with an audit trail. | Varies; often handled as document attachments outside the system. |
| Entry price | $99/mo standalone — or from $19/mo as a Studio bundle for occasional shoot days. | Often priced for production companies with office staff. |
| With CallBoard | Spreadsheets + group texts | |
|---|---|---|
| The call sheet | Generated from the schedule itself — one source of truth, printable, always current. | Re-typed into a document that drifts the moment anything changes. |
| Schedule changes | One broadcast with calendar attachments; the makeup-date engine respects capacity. | Forty texts, three versions of the truth, and a double-booked slot nobody caught. |
| Releases | E-signed against the person and the production, with guardian consent for minors built in. | Paper forms in a folder, or an attachment you hope comes back signed. |
| Day-of status | A live board: arrivals verified, responsibilities checked off, visible to the whole team. | "Is she here yet?" asked in a group chat, answered by whoever looks up first. |
| After wrap | Archive-on-wrap files the production's records for the question you'll get in eight months. | The spreadsheet's final tab, if anyone remembers to save it. |
Comparisons describe tool categories, not any specific vendor — evaluate the specific products you're considering.
Under the hood
Everything CallBoard carries
Scheduling & call sheets
- Smart-block scheduling with capacity guards and dependencies
- Printable call sheets generated from the live schedule
- Email broadcasts with calendar attachments (quota by plan)
- Reschedules & makeup-date engine (Production Pro and up)
Talent onboarding & releases
- Project-branded, no-login intake links that work in any browser
- E-sign model releases with a full audit trail
- Guardian consent flows for minors
- Dietary & logistics profiles surfaced on the day
Day-of operations
- Real-time responsibility assignment and verification
- Arrival and status tracking across crew and talent
- AI day briefs with server-side PII redaction (Production Pro and up)
- Weather, golden hour, and sunset on the sheet where they belong
Scale & back office
- Archive-on-wrap to Drive (Production Pro and up)
- Volunteers module and finance center (Organization)
- API access (Organization) and white-label managed deployments (Enterprise)
- Talent capacity per production sized by plan — 25 to unlimited
Works with
Before the day, and after it
One arc, no exports. The booking becomes the production; the wrapped day becomes the review.
CallBoard runs the day itself — schedule blocks, call sheets, releases, live verification — on the client Studio already booked.
Studio, before: the booking, the contract, and the deposit live here. Studio subscribers add CallBoard essentials as a bundle from $19/mo.
Post-Production, after: wrap the day and the footage moves into review — versioned cuts, timecoded notes, approvals on the same production record.
Post-Production, after
Wrap the day and the story moves to the review room: versioned cuts, timecoded notes, and client approvals — connected to the same production record you just archived.
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Pricing
CallBoard's ladder — and the Studio bundles
Annual billing saves roughly two months. Enterprise / managed deployments are custom — talk to us.
Run a calmer set
Start with the Chronicles trial, then add CallBoard standalone or as a Studio bundle — whichever fits the scale of your productions.
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